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Many marketers unprepared as deadline looms for new SMS guidelines

SMS TCPA guidelines

Written consent required for SMS marketing

Marketers who do not have prior written consent from consumers to send them marketing messages via SMS will potentially face fines of up to $1,500 per unsolicited message starting Oct. 16 under new guidelines.

The new Telephone Consumer Protection Act guidelines going into effect next month require written, auditable consent for every consumer in a mobile database whereas previously consent could be express, meaning a company had previously done business with an individual. For those marketers not already using written consent for their opt-in programs, the new guidelines will require a significant change in how they structure their programs.

“We did a review of 50 brands and found that they are compliant on the old guidelines, but almost no one is TCPA-compliant, given the new requirements going into affect on October 16,” said Michael Ahearn, vice president of customer development and marketing at Archer USA, San Jose, CA.

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“The most important thing is that everyone who has an SMS/MMS program already, the database that they have has to be reviewed and have those members of the mobile database re opt-in,” he said. “The brand needs to capture that written consent from their existing opt-in database.”

Written proof
The new guidelines impact every new opt-in that a marketer acquires as well as all of the existing names in their databases.

For marketers who have not been collecting written opt-ins previously, this means they need to get their existing database members to re-opt-in to their programs with written proof that the consumer has read and agreed to the TCPA disclaimer terms.

The guidelines are retroactive, meaning that after Oct. 16, if marketers do not have written consent from someone already in their mobile database, they can no longer message that consumer legally.

The guidelines were announced over a year ago, with the deadline for implementation set for next month.

Marketers that do not have the required written consent will be exposed to potential legal action.

Legal actions
With the number of lawsuits on the rise brought by consumers against marketers for potentially illegal messaging, this points to the need for marketers to ensure that their SMS programs meet the new guidelines.

“There has been a significant upswing in the litigation with people chasing brands with class action suits over unlawful communication,” Mr. Ahearn said.

“We have seen TCPA law suits increase 60 percent overall in 2012,” he said. “One large apparel chain and two QSRs have had tens of millions of dollars in fines for non-compliant messaging to consumers on their phones.

“The people you don’t have written consent for, those will basically be illegal messages and they will be liable to fines of anywhere between $500 and $1,500 per message for non-compliant messages. If you’ve got 500,000 people and you multiply that by several hundred dollars per message and you can see where it becomes a very critical issue.”

The required language could span two SMS messages. 

Recording consent
To be compliant, marketers need to adjust all of their calls-to-action for their mobile messaging programs so that they include the necessary TCPA language.

The required written signature can be obtained via email, Web site form, text message, telephone key press or voice recording.

To be compliant, marketers need to ensure that consumers read and agree, in writing, to receive marketing text messages from a specific brand to the mobile number provided and that they understand they are not required to provide their consent as a condition of purchasing any goods or services.

This language must be clearly and conspicuously displayed in all calls to action in any media promoting the program as well as in the SMS opt-in flow on the phone and include a request to consumers to reply "Yes" to confirm.

For SMS, it may require marketers to send two separate messages to get all the necessary language in front on of users. For MMS, only one message would be required.

“The actual flow in the SMS or MMS would need to, in most cases, require that language to be there, have the end user see that language, then reply with a ‘Yes’ reply message indicating that they have seen and agreed to the language,” Mr. Ahearn said. “This is an excellent way to record the consent and have it available for audit against the phone number.”

Opt-out challenges
Non-marketing messages such as flight updates and bank balances are excluded from the guidelines. 

Also excluded are one-time transactions such as texting a keyword to a common short code to receive a coupon, which is delivered via a code in the responding SMS message, with no further messages sent.

Archer and other companies also offer mobile audit and compliance services to help marketers stay on top of the growing requirements in the SMS marketing area.

The impact of the new guidelines is mitigated by the fact that CTIA regulations already cover prior express written consent, which many marketers already follow.

“Any legitimate marketer already gathers express written consent before engaging a consumer with text messages,” said Greg Hoy, vice president of product management at Hipcricket, Kirkland, WA. 

Some smaller companies, or less reputable or ‘spammy’ marketing shops, might not know or care about the new rules,” he said.

The challenge with the new regulations for mobile marketers relates to opt-outs, per Mr. Hoy.

“The opt-out requirement is the trickiest new regulation,” Mr. Hoy said. “The language seems to apply to calls. But the TCPA applies to mobile messages as well.

“So does the requirement to post opt-out options apply to each text message?” he said. “Do marketers have to put these opt-out messages at the beginning of every text?

“If so, this limits what marketers can do with text messages. They only have limited space to begin with. Adding an opt-out message to every text further eliminates space.”

Consumer focus
Hipcricket is keeping a close eye for guidance from government and industry on this regulation.

For the time being, the company recommends including opt-out wording in at least one message per month for each text-message campaign, per current industry rules.

With SMS marketing an important way to reach mobile users, the new guidelines could help ensure that consumers continue to feel positive about receiving these messages from marketers.

“The TCPA changes further illustrate the need for marketers to remain consumer-focused, protecting privacy laws and adhering to proper messaging tactics,” said Tim Miller, president of Sumotext, Little Rock, AR. “The new rules are another welcome step in regulating the messaging industry and helping to maintain the integrity of the medium, as a whole.

“SMS/MMS remain one of the most important components in a strong mobile strategy, and compliance builds a strong foundation for a successful long-term engagement with consumers,” he said.

Final Take
Chantal Tode is associate editor on Mobile Marketer, New York

News Editor Chantal Tode covers advertising, messaging, legal/privacy and database/CRM. Reach her at chantal@mobilemarketer.com.

Related content: Messaging, SMS, MMS, TCPA, Archer USA, Michael Ahearn, Sumotext, Tim Miller, Hipcricket, Greg Hoy, mobile marketing, mobile

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Comments on "Many marketers unprepared as deadline looms for new SMS guidelines"

  1. Derek Johnson says:

    October 21, 2013 at 2:36pm

    This was blown way out of proportion, and like I mentioned in my blog post http://www.tatango.com/blog/new-tcpa-sms-marketing-laws-drive-entire-industry-to-insanity/ I think this article had a lot to do with that. These modifications to the TCPA came out in February of 2012, and for some reason all brands started freaking out two weeks before October 16, seems more like fear mongering then anything to me.
  2. John Mayhew says:

    October 2, 2013 at 9:58pm

    Surprised this has had little commentary to date. My database of 4 million looks set to get emaciated, I'll be lucky if I have half a million left following adherence to these rules. Goodbye SMS from the mobile mix!
  3. Michael Ahearn says:

    October 1, 2013 at 11:06am

    I want to clarify that this article contains information and viewpoints from multiple sources and that I do not share the views expressed by Mr. Hoy.

    The main takeaways for every reader of this article should be:

    1. Historical opt-in practices may not be sufficient to constitute valid opt-in under the new FCC rules;

    2. This creates very significant issues for existing mobile databases; and

    3. That there is a small window between now and October 16 when you can still use mobile messaging to try to maintain the integrity of your mobile database.

    Archer wants to make sure that these points and our position is not confused with Mr. Hoy’s comments toward the end of the article. Specifically:

    CTIA regulations do NOT currently mitigate any of the issues raised by the new FCC rule. Whether or not you are a legitimate marketer complying with CTIA regulations, you still need to understand the new rule and adapt your methods to the new requirements. You can see this happening with the re-opt-in campaigns rolled out in the last few days by Fandango and Target—both reputable and legitimate marketers who have nonetheless taken steps to secure their opt-in database in response to the new rules.

    The opt-out process is important. But we think it is important to stay focused on the immediate and pressing challenge—maintaining the integrity of your valuable mobile database. The discussion of opt-out should not distract the reader from the key takeaways listed above.

    Finally, it is not at all clear that one-time programs are “excluded” from the new rules. Readers will want to consult legal counsel and ensure that all programs, including one-time programs, are in compliance.

    Archer works with many of the largest brands in the world and we understand the value of a mobile database. We encourage all readers to check that you are working with a mobile service provider who understands these rules and how they affect your business. In addition, please consult with legal counsel on the appropriate course of action for your specific situation so as to avoid unnecessarily putting your database at risk.
  4. Kirsten McMullen says:

    September 26, 2013 at 2:46pm

    Although opt-in is already required by CTIA, there has not been requirements for the new specific language that the new rules require. Mr. Hoy implies that businesses who obtained legitimate opt-in previously are covered, but unless the required TCPA language was included at that time, you're not.
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